Shaheen & Gordon, P.A., Attorneys at Law, is seeking an energetic and detail-oriented full-time Administrative Assistant to work in their Dover, NH office. The ideal candidate is a professional with an upbeat personality and must demonstrate the ability to work as a member of a team, in addition to working independently. The responsibilities assigned to this role include:
Duties included, but not limited to:
- Opening and closing of files, both electronic and physical, under the direction of others
- Picking mail up at the Post Office, opening mail, inputting appropriate docketing reminders, and distributing all mail in a timely fashion
- Operating machines including the postage meter, photocopying machine, scanner, and shredder
- Providing reception coverage as needed
- Logging supply inventory and creating supply orders
- Purchasing supply orders for each office
- Accurately alphabetizing and filing physical documents
- Assisting in other related administrative duties as assigned
Requirements:
- High School Diploma or equivalent
- Minimum of 1-2 years of experience in a law firm or office setting, experience as a receptionist is a plus
- Basic to intermediate knowledge of Microsoft Word and Outlook
- Must be able to lift up to 25 pounds at times and occasionally up to 50 pounds
- Must be able to handle a multi-line phone system
- Must have excellent interpersonal and organization skills
- Ability to pick up and deliver mail to an external post office location
Shaheen & Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.
Shaheen & Gordon presents a pleasant, supportive, challenging, non-smoking work environment. Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) plan employer match. Please submit your cover letter and resume to careers@shaheengordon.com.
No phone calls or agencies please. EOE.
